Office Manager

Overview:

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Just Food is the food bank of Douglas County, supplying about 30 partner agencies with fresh produce, dairy products, meat, bread, and pantry staples. Tuesday through Friday, Just Food operates a food pantry out of our main building serving around 400 families daily. We are a team dedicated to our guiding principles and listening to our clients and community to serve the larger needs of our neighbors facing hunger.

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We are currently hiring for the Office Manager position.

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Just Food is looking for a responsible and meticulous Office Manager to perform a variety of office management and clerical tasks. This position provides direct support to the Executive Director and Just Food staff, assisting in daily office needs and managing the organization’s general administrative capabilities. This position plays an integral role in ensuring that office operations and the food pantry run smoothly and are successful in supporting other Just Food programs.

An excellent Office Manager is, above all, an organized and competent professional with stellar communication skills and a passion for service. This position requires comfortability working with the general public and ability to carry out a variety of administrative duties with accuracy and speed. The goal is to ensure that office operations are efficient and add maximum value to the organization.

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Administrative Duties:

• Finance coordination: track and report monthly expenses and process Accounts Payable on a regular basis. Ensure all bills are paid and accounts are current.

• Maintain files and records with effective filing systems.

• Communicate with and provide excellent customer service to donors, volunteers, vendors, and community members.

• Monitor and maintain inventory of office and printer supplies.

• Oversee proper food donation records including quarterly inventory and donor letters.

• Use monthly statistics to provide a thorough monthly update for the Board of Directors.

• Complete donor data entry and other administrative tasks.

• Answer and return general inquiry phone messages and emails within one business day.

• Assist in building and informing the organization’s annual budget.

• Assist in completing an annual audit of the organization’s revenue and expenses.

• Assist in coordinating grant writing processes and grant fund management.

• Other duties as assigned.
   

Educational & Training Requirements:

• Bachelors/Associate’s Degree or equivalent experience

• Excellent communication (written and verbal) and interpersonal skills

• Proficient in Microsoft Office & Google G-Suite (preferred)

• Knowledge of basic bookkeeping principles and office management systems and procedures (preferred)
   

Benefits:

Available after 90 days:
Company-paid healthcare, life, vision, and dental insurance
SIMPLE IRA retirement account with up to 3% company match
Vacation/PTO: 8 hours accrued monthly. Accrual rate and maximum balance increase with time served
Holidays: 11 paid holidays (all major U.S. holidays)
Sick Time: 14 days per year

EOE: disability/veteran

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Job Type: Full-time

Salary: $40,000.00 per year

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Please submit application materials (resume, cover letter) through Indeed.

Executive Director

Overview:

​

Just Food is the food bank of Douglas County, supplying about 30 partner agencies with fresh produce, dairy products, meat, bread, and pantry staples. Tuesday through Friday, Just Food operates a food pantry out of our main building serving around 400 families daily. We are a team dedicated to our guiding principles and listening to our clients and community to serve the larger needs of our neighbors facing hunger.

​

We are currently hiring for the Executive Director position.

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Job Duties and Responsibilities

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• Organizational Management
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  • Collaborate with the Board of Directors and staff to identify, create and implement strategic plans to actualize business objectives

  • Identify, recruit, train and develop a talented team of employees who can lead critical departments and manage strategic organizational functions. This includes facilitating staff meetings including team meetings, director 1-on-1 meetings and weekly all-staff meetings, with an emphasis on collaboration and teamwork

  • Responsible for communicating effectively with the Board and providing, in a timely and accurate manner, all information necessary for the Board to function properly and to make informed decisions. This includes the creation of the Board materials including agendas and Board reports

  • Share responsibility for the fiscal integrity of Just Food to include submission to the Board of a proposed annual budget and monthly financial statements, which accurately reflect the financial condition of the organization

  • Provide leadership to internal Impact Team, including ensuring effective systems to track progress, and regularly evaluate program to measure successes that can be effectively communicated to the board, funders, and other constituents

  • Serve as or designate staff member as liaison for the board committees

  • Provide leadership to all operational areas; oversee strategies and plans for operations, facilities, logistics and technology utilization

  • Attend Board Executive Committee meetings

  • Help establish employment and administrative policies and procedures for all functions and for the day-to-day operation of the nonprofit

  • Participate in annual review of Just Food insurance policies include health, life, vision, D&O, Auto, Workers Comp and General Liability

  • Help review and manage Just Food lease agreements

  • Manage employees, including difficult conversations, improvement plans, and hiring/firing as necessary
     

• Fundraising
   

  • Help develop and maintain relationships with Just Food donors, elected officials, stakeholders and funders

  • Help serve as organizational spokesperson for any funding and advocacy opportunity

  • Oversee strategies and plans for all areas of resource development, including food acquisition, community outreach, volunteer management, community relations and public policy
     

• Communications
   

  • Share responsibility for the enhancement of Just Food's image by being active and visible in the community and by working closely with other professional, civic, and private organizations

  • Help execute Just Food public speaking opportunities that result in high yield / impact for Just Food
     

• Community Partnerships
   

  • Help serve as the Just Food liaison for community coalitions: including but not limited to the Coalition for Human Services, The Douglas County Food Policy Council - Equity Working Group, Northeast Kansas Hunger Action Team, Harvesters Agency Advisory Council, and the Kansas Food Action Network

  • Help identify opportunities for new strategic partnerships that advance Just Food's mission and vision

  • Help oversee relationship management with Just Food community partners including satellite food pantries and partner organizations

  • Serve as main contact for Harvesters food bank and ensure maintained relationship including accurate reporting and engaging on collaboration efforts

  • Help cultivate sponsorships for Just Food events and oversee corporate giving

  • Help establish and maintain relationships with various organizations and utilize those relationships to strategically enhance Just Food's Mission
     

Educational & Experience Parameters
 

• Required:
   

  • Minimum of Bachelor’s degree (or equivalent experience) and demonstrated leadership and managerial skills and experience

  • Ability to work independently as well as part of a team with diverse groups of staff, board and committee members, volunteers, and other community constituents

  • Excellent communication (written and oral) and interpersonal skills

  • Proven ability to motivate and manage individuals and groups

  • Understanding of and experience with non-profit culture and funding mechanisms

  • Successful grant-writing experience

  • Successful management of donor relationships
     

• Preferred:
   

  • Familiarity with Lawrence and Douglas County

  • Experience with food banks and food systems

  • Experience with Google G-Suite
     

Salary: Minimum $70,000/year (exempt) + bonus potential, final determination commensurate with experience
 

Paychecks distributed biweekly.
 

Benefits
 

Available after 90 days (immediate if currently employed by Just Food):
 

• Company-paid healthcare, life, vision, and dental insurance

• SIMPLE IRA retirement account with up to 3% company match

• Vacation/PTO: 8 hours accrued monthly.

  • Accrual rate and maximum balance increase with time served

• Holidays: 11 paid holidays (all major U.S. holidays)

• Sick Time: 14 days per year
   

EOE: disability/veteran
 

To apply: Submit application materials (cover letter and resume) to:
 

JustFoodED2022@justfoodks.org
 

Application Review Begins September 6, 2022.